Fleet Management
Track every unit: availability, mileage, documents and automatic alerts for insurance or inspection expiry.
Manage your rental fleet like never before
The all-in-one platform for vehicle rental businesses. Reservations, digital contracts, CFDI e-invoicing, GPS tracking and payments in one place.
- CFDI 4.0 compliance in Mexico
- Multi-currency, multi-country
- iOS & Android app
Operations center
Today, 22 de September
Fleet available
18 / 24
75%
Utilization
82%Next movements
10:00
Toyota Corolla 2024
Delivery · Airport
Prepare
12:30
Mazda CX-5
Return · Downtown branch
On time
15:15
Nissan Versa
Delivery · Hotel
Confirmed
One connected flow
Everything you need, in the right order.
See how Bookiva connects the four moments that define every rental.
Before delivery
Quote and confirm without losing sight of availability.
Bookiva connects dates, rates, extras, customer and unit from the first contact.
Visual fleet calendar
Rates and extras
Customer details
Updated
units available
18 / 24
Visual fleet calendar
Rates and extras
Customer details
At the counter or in the field
Turn check-in into a clear, repeatable process.
The team follows a guided sequence and stores the evidence right on the rental.
Digital inspection
Photos and signature
Centralized contract
Updated
steps completed
4 / 4
Digital inspection
Photos and signature
Centralized contract
Throughout the rental
Keep payments, deposits and charges in the same story.
The rental balance makes sense without rebuilding conversations or checking separate files.
Payments and deposits
Additional charges
Invoicing available per country
Updated
of the balance identified
100%
Payments and deposits
Additional charges
Invoicing available per country
Back to available
Know the real state of every unit before deciding.
Documents, location, maintenance and history stay tied to the vehicle.
Status per unit
Maintenance
GPS integrations
Updated
fleet utilization
82%
Status per unit
Maintenance
GPS integrations
Everything you need to run your rental business.
Bookiva covers the whole operation: from the moment a booking comes in to the invoice being stamped and the fine charged back.
Reservations & Calendar
Visual calendar for your whole fleet, quotes in seconds, extensions, upgrades and unit swaps.
Digital Check-in & Check-out
Photo inspection, damage checklist and e-signature from a tablet or phone. No more paper forms.
Online Check-in
Your customer uploads license, ID and signature before arriving. Cuts counter time from 40 to 10 minutes.
CFDI 4.0 e-Invoicing
Automatic stamping with Mexico's SAT. Payment complements, credit notes and cancellations included, without leaving the contract.
Payments & Collections
Charge with Stripe and MercadoPago, hold security deposits, issue refunds and close the till per shift.
GPS Tracking
Live location, geofences and trip history. Works with Traccar, Protrack365 and TrackSolid Pro.
Traffic Fines
Log the ticket, automatically identify who was driving and charge it back to the customer.
Maintenance
Work orders, mileage-based alerts, spare parts inventory and real accumulated cost per unit.
Pricing & Revenue
High and low seasons, price lists per channel, yield management and coupons to fill your fleet.
Your Own Booking Portal
A branded online booking page of your own. Sell direct without paying commission to a third party.
WhatsApp & Notifications
Confirmations, return reminders and automatic alerts over WhatsApp and email, using your templates.
Also included
- Multi-branch
- iOS & Android app
- Loyalty program
- Agents & commissions
- Spare parts inventory
- Satisfaction surveys
- Insurance & coverage
- Custom PDF contracts
- Roles & permissions
- Sales channels
- Quotes
- Cash register closings
- Reports & dashboards
- Multi-currency
- REST API
Works with your tools
Connect Bookiva with the platforms you already use
- Stripe
- MercadoPago
- Google Maps
- Twilio
- Traccar
- Protrack365
- TrackSolid Pro
Why choose Bookiva?
Built to grow your vehicle rental business
Save time
Automate contract entry, invoicing and customer notices. Admin work stops eating your day.
Grow revenue
Sell direct from your own portal with no commission, price by season and charge back the fines you absorb today.
Full control
Your whole operation visible from any device: which unit is where, with whom, and what each one has earned.
Mobile App
Run your operation from your phone
Download the iOS and Android app and work in real time: get new booking alerts, run photo check-in and check-out, and check your fleet from anywhere.
- Real-time alerts for new bookings
- Check-in and check-out with photo evidence
- GPS tracking of your fleet
- Instant reports and metrics
Welcome
Bookiva
12
Today's bookings
8
Active vehicles
Upcoming bookings
10:00
Toyota Corolla
Check-in
14:30
Honda CR-V
Check-out
16:00
Nissan Sentra
Check-in
Frequently asked questions
What rental companies ask us most before signing up
How much does Bookiva cost?
Pricing depends on fleet size, number of branches and how many people will use the system, so it is quoted per case. Onboarding, data migration and team training are included at no extra cost. Book a demo and we will send a proposal for your operation.
Does Bookiva issue Mexican CFDI 4.0 invoices?
Yes. Bookiva stamps CFDI 4.0 invoices through a SAT-authorized PAC, including payment complements, credit notes and cancellations. You upload your certificates once and invoice straight from the rental agreement.
Does it work for a fleet of 5 cars?
Yes. There is a setup aimed at small rental companies, with one branch and a few users. There is no minimum fleet size and no multi-year lock-in.
Can I track my vehicles by GPS?
Yes. Bookiva connects to Traccar, Protrack365 and TrackSolid Pro, so you keep the hardware you already installed. You see the fleet on a map alongside each unit's current contract and customer, plus geofences and trip history.
How do I migrate from spreadsheets?
Initial loading of fleet, customers and rates is done from your existing files as part of onboarding, at no extra cost.
What makes Bookiva different from international rental software?
Bookiva runs a rental operation in any country: reservations, contracts, fleet, GPS, fines and payments, in multiple currencies and in Spanish or English. On top of that it covers Mexican tax compliance, CFDI 4.0 e-invoicing with the SAT, which international systems do not. If you operate in Mexico it is built in; if you operate elsewhere you use the rest of the system and invoice the way you already do.
Book your personalized demo
We walk you through the system with your own case: your fleet, your rates, your way of working. No commitment.